Declaree vs Yokoy
Side-by-side comparison — pricing, features, ratings, use cases. Find which Expense Management fits you best.
.png)
💰 Pricing
- Standard plan €4.50 per user/month (billed annually) or €5.50 monthly
- Premium plan €6.50 per user/month (billed annually) or €7.50 monthly
- Prices exclude VAT
- Additional fees for premium support
- Setup fees for enterprise plans
- Overage charges for exceeding receipt limits on Free tier
🔧 Features
📋 Assessment
💪 Strengths
- Deep Visma Integration: Declaree's native integration with Visma.net and eAccounting is its killer feature. Expenses can be posted directly to the general ledger with correct dimensions, VAT codes, and payment status, eliminating manual bookkeeping and reducing errors. This saves significant time for finance teams and ensures real-time visibility into company spending.
- Localized Dutch and European Coverage: Unlike generic expense tools, Declaree fully supports Dutch-specific business conventions, including variable mileage rates (updated annually), per diem allowances for travel within the EU, and correct VAT handling for cross-border expenses. This means less manual calculation and compliance headaches for Dutch businesses.
- Multi-Currency Receipt Scanning: The receipt scanner recognizes multiple currencies and automatically applies exchange rates based on the transaction date, which is invaluable for companies with international clients or employees. This feature ensures accurate expense reporting in the home currency without manual currency conversion.
- User-Friendly Mobile App: The mobile app is intuitive, allowing employees to capture receipts on the go, track mileage via GPS, and submit expenses in seconds. The approval process is streamlined with push notifications, so managers can quickly review and approve or reject submissions, keeping the workflow moving.
- Per Diem Allowances: Declaree calculates per diem amounts automatically based on country and duration, simplifying expense reporting for business travelers. This removes guesswork and ensures employees are reimbursed correctly according to official rates.
⚠ Watch out for
- Limited Free Plan: The free plan is extremely basic, supporting only one user and lacking features like multi-user expense reporting, approval workflows, and integrations. To evaluate the product properly, you'll almost certainly need the paid plan, which can be a barrier for small teams.
- Regional Focus: Declaree is heavily geared toward the Dutch and Nordic markets. Support is primarily in Dutch/English, and features like mileage rates are specifically tailored to these regions. Businesses outside this area may find the functionality less relevant or even confusing.
- Limited Third-Party Integrations: Beyond Visma, Declaree offers little in terms of integrations. Tools like Expensify connect to Slack, QuickBooks, Salesforce, and dozens of others, while Declaree's integration list is short. For companies not using Visma, this severely limits its usefulness.
- Feature Set Could Be Deeper: While the core features are solid, Declaree lacks advanced functionalities like corporate card management, real-time spending limits, or artificial intelligence-based expense categorization. Competitors offer more sophistication, especially for larger organizations with complex approval chains.
🎯 Best for
Small to mid-sized businesses in the Netherlands or Nordic countries that already use Visma accounting software and need a simple, budget-friendly expense tool with mileage and per diem support.
🚫 Who should skip
Large enterprises or companies outside Europe that require robust global travel policies, complex approval workflows, or integrations with non-Visma ERP systems should look elsewhere.
📚 Learning curve
Minimal — the interface is straightforward, and employees can start submitting expenses within minutes, especially if they use the mobile app.
🧑⚖️ Verdict
Declaree is the go-to expense management solution for Dutch and Nordic SMEs that are already invested in Visma's ecosystem, offering seamless integration and localized features that save time. If you're not using Visma or need a more global, integration-rich tool, you'll likely find Declaree too lim
💰 Pricing
- Pricing is custom and based on company size and needs
- Corporate card fees vary; additional fees may apply
- FX markup is applied for non-EUR transactions
- Setup fees may apply
- Additional costs for premium cards or extra users
- International transaction fees on corporate cards
🔧 Features
📋 Assessment
💪 Strengths
- Yokoy's AI-powered receipt recognition is exceptional. It uses OCR to extract data from receipts with high accuracy, automatically populating expense categories and amounts. The AI also suggests the appropriate cost center and GL account, reducing manual data entry. In practice, this cuts expense report processing time by up to 80%—a huge win for employees and finance teams alike.
- The automated audit trail is a standout for compliance. Every expense is checked against your company's policy rules (e.g., maximum daily spending, allowed categories), flags are raised on non-compliant claims, and the full history is recorded. For Swiss and EU companies dealing with strict VAT and tax regulations, this feature simplifies audit preparation and ensures you're always ready for regulatory scrutiny.
- Yokoy integrates seamlessly with corporate cards, both physical and virtual. It automates the reconciliation of card transactions with expenses, syncing real-time data. Approvals trigger payments or refunds automatically, and since the card transactions are already categorized, month-end closing is faster. This integration turns the entire spend cycle into one workflow.
- The platform features a clean, intuitive interface that appeals to finance teams. The dashboard gives executives a real-time overview of spend, with analytics on categories, budgets, and policy compliance. The user experience is smooth—employees can snap a receipt on the go, and managers can approve claims with a single click from their mobile device.
- For DACH-based companies, Yokoy's localized approach is a major benefit. It supports local bank integrations (e.g., ZKB, UBS), handles multi-currency and VAT rules specific to Switzerland and EU, and even offers German-language support—making it a natural fit for businesses in that region.
⚠ Watch out for
- Pricing transparency is woefully absent. Yokoy does not publish any pricing plans on its website—the 'Free' listing is misleading as it likely only refers to a trial. This forces potential buyers to endure sales calls to get a quote, which is a friction point for businesses that prefer self-service software procurement. The lack of transparent pricing makes it difficult to compare alternatives like Expensify or Rydoo, which list their rates.
- The platform is heavily optimized for European markets. Outside the DACH region, bank integrations are limited, and the AI's expense categorization might not align with US tax codes. This hampers its usability for global companies or those with operations outside Europe, making it a poor fit for non-European buyers.
- The mobile app, while functional, feels less mature than the web interface. Some users report occasional sync delays when scanning receipts and slower load times on older devices. In a field where mobile-first is the norm, this can be a minor annoyance for employees who frequently travel.
- Integration options are narrower than competitors'. While Yokoy connects to major ERP systems like SAP and Microsoft Dynamics, it lacks the extensive app marketplace of rivals like Expensify (which has hundreds of integrations). This could be a dealbreaker for companies relying on niche accounting tools or HR software.
- The AI, though powerful, isn't perfect. It can sometimes misclassify expenses or misinterpret foreign currency amounts, requiring manual corrections. While it learns from user feedback, the initial setup requires a period of training and calibration, which adds a bit of ongoing overhead.
🎯 Best for
European, especially Swiss/German/Austrian, small-to-mid-sized companies and finance teams that want an integrated AI-driven expense, corporate card, and travel management platform.
🚫 Who should skip
Small teams outside DACH with simple reimbursement needs and no corporate cards or travel requirements, or budget-conscious startups that prefer transparent per-user pricing.
📚 Learning curve
Moderate — the system is user-friendly for employees, but configuring approval flows, policy rules, and ERP integrations takes time and finance-team training.
🧑⚖️ Verdict
Yokoy is a powerful, AI-driven expense management solution best suited for mid-to-large enterprises in the DACH region that prioritize compliance and full lifecycle management. Smaller businesses or companies outside Europe should consider lighter, more transparent alternatives. If you're a Swiss or
📊 Use Case Suitability
Higher score = better fit. Scores from editorial review.
🧭 Which One Should You Pick?
Choose Declaree if...
- You are: Small to mid-sized businesses in the Netherlands or Nordic countries that already use Visma accounting software and need
- 👍 Tight native integration with Visma products (e.g., Visma.net, eAccounting), allowing seamless posti
- 👍 Strong support for Dutch and European business conventions, including mileage rates, per diem allowa
- 👍 Multi-currency receipt scanning with automatic exchange rate conversion, useful for companies doing
- 💰 From $5.3/mo
- ⚠ Trade-off: The free plan is limited and often requires upgrading to paid tiers to unlock mu
Choose Yokoy if...
- You are: European, especially Swiss/German/Austrian, small-to-mid-sized companies and finance teams that want an integrated AI-dr
- 👍 AI-powered receipt recognition and expense categorization that minimizes manual data entry and speed
- 👍 Strong audit trail with automated policy compliance checks, particularly well-suited for Swiss and E
- 👍 All-in-one platform integrating expense reporting, corporate card management, and travel booking in
- ⚠ Trade-off: Pricing is not transparent — no public tiers or published rates, which makes it
❓ Frequently Asked Questions
Is Declaree really free, and what's included in the free plan?
Declaree offers a free plan for basic expense reporting, including receipt scanning and mileage tracking, but it comes with limits on the number of users and features. Advanced functions like per diem automation, multi-currency rule customization, and integrations with Visma products may require a paid subscription.
Does Declaree work only with Visma accounting software?
No, Declaree can be used standalone, but it tightly integrates with Visma's ecosystem (e.g., Visma.net, eAccounting, Addo Sign). That integration is a major selling point for existing Visma customers, but users with other accounting systems have fewer native connection options.
Can Declaree handle multiple currencies and international travel expenses?
Yes, Declaree supports multi-currency expense reports and automatically calculates exchange rates for receipts in foreign currencies. It also includes mileage tracking and per diem functionality, making it suitable for international business travel within Europe.
How does mileage tracking work in Declaree?
Declaree lets you log trips by entering start and end locations or distances, and it uses your car's mileage rate (either default or customized). The mileage allowance is calculated automatically, and you can attach it to expense reports for approval.
🔗 More Expense Management Comparisons
🔀 Explore Alternatives
📧 Save this comparison
We'll email you a link to this comparison. No spam.