Epos Now vs Lightspeed Retail
Side-by-side comparison — pricing, features, ratings, use cases. Find which Pos Systems fits you best.
🔍 Independently researched ·
📊 Data-driven
36/100
Free tier
UK-based small to medium-sized hospitality and retail businesses that want a single, integrated POS system with hardware
★ Best
💰 Pricing
🆓 Free tier available
1 register, 1 user; includes basic reporting, inventory, and customer management; supports single location.
Starting at 154 zł (hybrid)
Fee notes:
- EFTPOS/credit card processing: 1.6% per transaction (UK standard) or £0.016 per transaction for debit; varies by country and plan.
- Hardware bundles start at $599 (or £499) for starter kit including register, cash drawer, receipt printer, and scanner.
- Payment processing is optional; if you use Epos Now Payments, the terminal fee may be waived.
- Annual billing discount: 2 months free (i.e., pay for 10 months).
- Currency conversion: 0.5% above interbank rate.
⚠ Watch for:
- Early termination fee: 12 months contract required for hardware; cancellation fee equals remaining lease/loan balance.
- Hardware finance: if paying via installments, APR may be up to 19.9%.
- Integrated payments: if you use third-party processors, extra fees may apply.
- Overage fees for exceeding device/user limits on Essential/Standard plans.
🔧 Features
✓ Uk Origin✓ Hospitality Retail✓ 40k Customers✓ Hardware Bundles✓ Free Tier
📋 Assessment
💪 Strengths
- All-in-One Bundles: Epos Now packages hardware and software together, including a touchscreen terminal, cash drawer, and receipt printer. This removes the headache of sourcing and integrating components separately. For a small business owner with limited technical expertise, this convenience is invaluable. You can be up and running in a day, and device compatibility is guaranteed because Epos Now selected the components.
- Integrated Payments and Fast Settlement: Using Epos Now's payment processing, transactions are automatically reconciled within the software, saving hours of manual admin. Funds can settle into your account quickly, sometimes within 24 hours, which improves cash flow. For businesses that rely on steady cash flow, this is a tangible benefit.
- Multi-Site Management: For growing chains, the ability to manage multiple locations from one dashboard is a differentiator. You can view real-time sales, track stock levels across sites, and compare performance. This centralisation is critical for operational efficiency and is not offered by all POS competitors at this price point.
- Industry-Specific Features: Epos Now tailors its software to hospitality and retail. For cafés, there's table management, split billing, and kitchen display integration. For retail, there's inventory management, purchase orders, and customer loyalty. This specialisation means the software aligns with your workflow better than a generic POS.
- Strong UK Presence and Local Support: With 40,000+ customers in the UK, the company has a robust local presence. Phone support is available, and for UK businesses, this local touch can be reassuring. Epos Now also offers industry-specific templates and integrations with popular UK services like Xero and QuickBooks.
⚠ Watch out for
- Pricing is Opaque: There is no public price list. You must request a quote, which varies based on hardware, contract length, and processing volume. This makes comparing costs between providers difficult and can lead to unexpected fees. Some users have reported significant price hikes upon renewal.
- Payment Processing Lock-in: To get the best software pricing, you are effectively required to use Epos Now's payment processing. If you opt for a third-party processor, your software fees increase, and you may lose features like integrated gift cards or loyalty. This lock-in can be a long-term cost liability.
- Inconsistent Customer Support: Reviews are polarised. While some users commend the support, many report slow response times and a lack of technical depth, especially on lower-tier plans. Over 24 hours for a response is not uncommon, and complex issues may take multiple contacts to resolve.
- Hardware Commitment and Cost: While the bundles are convenient, they can be pricey compared to sourcing your own components. Also, you're often locked into a contract, making it difficult to switch without penalties. For businesses that already own compatible hardware, this is a drawback.
- Steep Learning Curve for Advanced Features: While basic operations are easy, mastering the more advanced features like reporting, stock transfer, and loyalty programme setup can take time. The system is not as intuitive as some competitors, and training resources are mostly webinars and a knowledge base, not personalised onboarding.
🎯 Best for
UK-based small to medium-sized hospitality and retail businesses that want a single, integrated POS system with hardware, software, and payments bundled together.
🚫 Who should skip
Large enterprises with complex customisation needs, vendors that want to keep their existing payment processor, or businesses that prefer transparent pricing and the flexibility to source their own hardware.
📚 Learning curve
Moderate — familiarising yourself with menu setup, inventory management, and tax configuration takes a few days, though basic till operation is relatively simple.
🧑⚖️ Verdict
Epos Now is a solid choice for small to mid-sized retail and hospitality businesses that want a turnkey POS with integrated hardware and payments. The convenience of an all-in-one package and multi-site management are major pluses. However, the opaque pricing and payment lock-in mean you must read t
27/100
1181 zł starting
Growing small-to-mid-sized businesses in retail, restaurant, or golf that need a scalable, feature-rich POS with strong
💰 Pricing
Starting at 1181 zł (hybrid)
Fee notes:
- Lightspeed Payments offers competitive rates: for USA, 2.6% + 10¢ per transaction for Visa, Mastercard, Discover; Amex is 3.5% + 10¢.
- If using third-party payment processor, there may be additional integration fees.
- Annual billing offers 2 months free compared to monthly billing.
- Setup fee may apply for advanced integrations or custom hardware bundles.
⚠ Watch for:
- Hardware costs not included in subscription fees.
- Early termination fees may apply if you cancel before contract end.
- Additional fees for advanced support (Lightspeed U) or premium integrations.
- ACH or PayPal processing fees may be higher if not using Lightspeed Payments.
🔧 Features
✓ Canadian Origin✓ Retail Restaurant✓ Omnichannel✓ Analytics✓ Public Company
📋 Assessment
💪 Strengths
- Lightspeed's inventory management is the best in its class. It allows you to define products with unlimited variants (size, color, material) and options, and even create bundles or kits. Serialized inventory tracking is a godsend for electronics or jewelry stores, letting you track individual items by serial number from receiving to sale. The system also supports multi-location inventory with intelligent reordering that suggests purchase orders based on sales history and stock levels. You can transfer stock between stores and see real-time availability across all your channels—all from a single dashboard. This level of control is typically found in enterprise systems, making Lightspeed stand out for mid-sized retailers.
- Unlike generic POS systems, Lightspeed has built purpose-specific modules for retail, restaurant, and golf. For retail, that means features like customer accounts with service histories, loyalty programs, and gift cards integrated into the checkout flow. The restaurant version includes table management and tip pooling, while the golf version handles tee times and club memberships. This vertical focus ensures that the core workflows match what businesses actually do on a day-to-day basis, reducing the need for workarounds.
- The omnichannel capabilities are seamless. Lightspeed integrates your physical store, e-commerce website, and social channels (like Instagram Shopping) into one system. Your inventory counts are synced in real-time, so you never oversell. You can manage all sales orders—in-store, online, or via social—from a single dashboard, and customer data (purchase history, preferences) is unified. This is a significant advantage for retailers who want to offer 'buy online, pick up in store' (BOPIS) or ship-from-store, which are becoming table stakes in retail.
- The reporting and analytics suite is robust. You get real-time dashboards on sales, gross margin, and inventory valuation. You can track performance by product, category, or location, and compare periods. The system also offers customizable reports that you can schedule and send to your email. This data helps retailers make informed decisions on purchasing, staffing, and promotions. For multi-location chains, being able to compare performance across sites is invaluable.
- Lightspeed's payment processing is fully integrated, and it's certified with major card networks. It supports EMV chip, contactless, and mobile wallets, and offers an optional dual-screen setup for customer-facing displays. Payment transactions are automatically recorded in the POS, simplifying reconciliation. The advantage of using Lightspeed Payments is that it eliminates the need for separate payment terminals and software integrations, and you get competitive interchange-plus pricing. Even if you already have a processor, you can use your own—Lightspeed gives you that flexibility.
⚠ Watch out for
- Pricing is transparent only at the base level. The advertised $69/mo is for a single location, and real-world costs often exceed that. Add-ons like Advanced Inventory (for serialized tracking), Customer Loyalty, or additional locations can push your monthly bill to several hundred dollars. Moreover, Lightspeed has been known to increase prices for existing clients, which can catch businesses off guard. If you're on a tight budget, this can be a dealbreaker.
- Setup and configuration are not for the faint of heart. The system is complex, and onboarding involves migrating your product catalog, setting up variants, configuring tax rules, and mapping your accounting integration. Many users hire Lightspeed's professional services (which cost extra) to assist with migration and setup. The learning curve is steep—your staff will need training to use the POS efficiently, and you'll need to invest time in the backend to get it right. This is a significant hurdle for small businesses with limited IT resources.
- Feature depth varies by vertical. While retail is the strongest module, some capabilities that users expect are missing or require additional paid add-ons. For instance, the built-in CRM is quite basic—it doesn't include customer segmentation or email marketing automation; you'll need to integrate with Mailchimp or Klaviyo. Similarly, loyalty programs are not fully featured—you can't create complex loyalty rules without an add-on. This means your total cost of ownership can increase significantly if you need these features.
- The system's performance in low-connectivity environments leaves something to be desired. Lightspeed is a cloud-based POS, but its offline mode is not as robust as some competitors like Shopify POS. If your internet drops, you can still take payments (if you have the right setup), but inventory updates and sales data may be delayed. Some users have reported syncing issues after being offline, leading to discrepancies. If your business operates in a location with unreliable internet, this is a concern.
- Customer support, while available via phone, chat, and email, has mixed reviews. Some users praise the support team, but others report long wait times and difficulty resolving complex issues. The knowledge base is decent, but it's not as extensive as what Shopify or Square offers. Furthermore, there's no free 24/7 support—full-service support may require a premium support package. This can be frustrating, especially if you operate outside standard business hours.
🎯 Best for
Growing small-to-mid-sized businesses in retail, restaurant, or golf that need a scalable, feature-rich POS with strong inventory and omnichannel capabilities.
🚫 Who should skip
Very small single-location shops or food trucks with basic needs and thin budgets may find Lightspeed too expensive or complex; simpler options like Square or Toast are often a better fit.
📚 Learning curve
Moderate. The core POS is intuitive, but mastering inventory configuration, reporting, and omnichannel settings takes time and sometimes professional onboarding.
🧑⚖️ Verdict
Lightspeed Retail is a powerful, feature-rich POS system for retailers who need serious inventory management and omnichannel capabilities. It's an excellent choice for multi-location stores and those with complex catalogs. However, if you're a small business on a budget, start with a more affordable
📊 Use Case Suitability
Higher score = better fit. Scores from editorial review.
Use CaseEpos NowLightspeed Reta
Café and Coffee Shop POS85—
Epos Now offers menu modifiers, table/bar tabs, tip management, and integrated p
Boutique Retail Store Inventory Management78—
It provides barcode scanning, stock level tracking, purchase orders, and supplie
Multi-location Restaurant Chain82—
The multi-site dashboard allows centralised reporting, menu updates, and stock t
Independent Bar and Nightclub75—
It supports split bills, quick product lookups, and integrated payment terminals
Mobile Food Truck or Pop-up Stand70—
Epos Now offers portable card readers and tablet-based software, but the hardwar
Retail Store Management—92
Lightspeed excels with robust inventory tracking, purchase orders, vendor manage
Restaurant Operations—88
Its restaurant-focused plan offers floor management, table service, kitchen disp
Omnichannel Selling—85
Lightspeed syncs inventory and sales across physical stores, e-commerce, and soc
🧭 Which One Should You Pick?
Choose Epos Now if...
- You are: UK-based small to medium-sized hospitality and retail businesses that want a single, integrated POS system with hardware
- 👍 All-in-one bundles include hardware (terminal, cash drawer, printer) and software, making setup easy
- 👍 Strong UK market presence with over 40,000 customers, local phone support, and industry-specific fea
- 👍 Integrated payments allow fast reconciliation, and funds can settle quickly into your business accou
- 💰 From $39/mo
- ⚠ Trade-off: Pricing is not transparent — there are no public price lists, and quotes vary ba
Choose Lightspeed Retail if...
- You are: Growing small-to-mid-sized businesses in retail, restaurant, or golf that need a scalable, feature-rich POS with strong
- 👍 Extensive inventory management features including variants, bundles, serialized inventory, reorderin
- 👍 Purpose-built solutions for retail, restaurant, and golf verticals, rather than a one-size-fits-all
- 👍 Omnichannel capabilities that unify e-commerce, in-store, and social selling with centralized catalo
- 💰 From $299/mo
- ⚠ Trade-off: Pricing is not transparent and can be expensive, especially for small businesses
❓ Frequently Asked Questions
How much does Epos Now cost?
Epos Now does not publish public pricing; you must contact sales for a quote. Typical costs include a monthly software subscription (starting around £30–£50 per terminal) plus hardware purchase or rental, and payment processing fees are charged per transaction.
Is Epos Now better for hospitality or retail?
Epos Now supports both, but it has stronger hospitality-specific features like table management, menu modifiers, and kitchen display integration. Retail features such as barcode scanning, stock tracking, and multi-location inventory are solid but less specialized than tools like Lightspeed or Shopify POS.
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