Sunsama
Sunsama is a daily planner that consolidates tasks from Asana, Jira, Linear, Trello, Notion, and Todoist into a single, timeboxed schedule. It features drag-and-drop timeboxing, automatic calendar syn…
💬 Verdict
Sunsama is a game-changer for professionals who need to manage tasks across multiple tools and value structured daily planning. However, it's not for the casual user or those who prefer flexibility over ritual. If you're disciplined and willing to invest in the process, Sunsama delivers excellent value; otherwise, look elsewhere. Bottom line: Sunsama is a powerful daily planning layer for the dedicated, but it's an expensive tool that demands daily commitment to be worth it.
Sunsama
Plans start at $16/month
📊 Pros & Cons
Pros
- 👍 Centralizes tasks from Asana, Jira, Linear, Trello, Notion, Todoist, and other tools into one daily planner, eliminating the need to switch between apps.
- 👍 Drag-and-drop timeboxing makes it easy to turn to-dos into calendar blocks, and those blocks automatically sync to Google Calendar or Outlook.
- 👍 Guided daily planning, focus mode, and shutdown rituals help you build intentional routines instead of just reacting to email and messages.
- 👍 Clean, polished interface works well across web and desktop, with mobile apps for checking off tasks on the go.
- 👍 Slack integration lets you receive planning reminders and complete daily inputs without leaving your team's messaging tool.
Cons
- 👎 No free plan exists; the monthly subscription is relatively expensive for what is essentially a task-to-calendar layer.
- 👎 The mobile experience is limited for planning and editing; many operations feel easier on the desktop web app.
- 👎 If you don't commit to the daily planning and shutdown rituals, much of Sunsama's value disappears and it becomes a pricey todo list.
- 👎 Syncing timeboxed tasks to your calendar can clutter your calendar with many small blocks, which may annoy teammates who see constant changes.
- 👎 It lacks the deep project-management features of native tools like Jira or Asana; it only pulls tasks in, it doesn't replace those systems.
🎯 Use Cases
Sunsama is built for turning a chaotic task list into a realistic, time-blocked calendar plan. Drag-and-drop scheduling and automatic Google/Outlook sync make it excellent for protecting focus time.
It pulls tasks from Asana, Linear, Jira, Trello, Notion, and Todoist into one prioritized daily view, so you can plan cross-tool work without tab-switching.
The built-in Focus timer helps you commit to a timeboxed block, but it's more of a lightweight companion than a dedicated distraction-blocking tool.
Sunsama prompts you to reflect on what you actually accomplished and plan tomorrow, which helps busy professionals avoid mental overload and leave work at work.
The weekly view and guided review let you see your week at a glance, rebalance workload, and set intentions for upcoming days.
🔌 Integrations
🔍 Deep Dive
There are no one-time upgrades or paid 'pro' tiers beyond the $20/month subscription, but every user on a team needs a paid license. The annual plan is cheaper per month than monthly billing, and after the 14-day trial you cannot continue unless you subscribe.
Moderate — basic navigation is intuitive, but the real value comes from consistently using the daily planning, review, and shutdown rituals; expect about one to two weeks to make it a habit.
People who want a simple to-do list, already have a perfect calendar workflow, or are unwilling to pay a subscription for planning—also teams that need heavy project management and dependency tracking.
❓ Frequently Asked Questions
How much does Sunsama cost and is there a free trial?
Sunsama costs $20 per month when billed monthly, or $16 per month when billed annually. You can start with a 14-day free trial, but there is no permanent free plan after that.
Which calendars and project management tools does Sunsama integrate with?
Sunsama syncs with Google Calendar and Outlook/Office 365, and it pulls tasks from tools like Asana, Trello, Jira, Linear, Notion, Todoist, and ClickUp. It also integrates with Slack for daily planning and notifications.
Is Sunsama useful for teams?
Yes, Sunsama works for teams, but it is primarily designed around individual daily planning. Team members can see each other’s availability and share planned focus time, but each user needs a paid subscription.
Does Sunsama have a mobile app?
Sunsama has iOS and Android companion apps. They are good for viewing your plan and ticking off tasks, but the full planning experience is better on the web or desktop app.
How is Sunsama different from just using Google Calendar?
Sunsama is a planner layer on top of your calendar and task tools. It pulls tasks from multiple sources, lets you timebox them on your calendar, and guides you through daily review and shutdown rituals that a plain calendar doesn't offer.
Can I use Sunsama without connecting it to other tools?
Yes, you can manually create tasks and events inside Sunsama. However, the biggest value comes from connecting your existing calendar and task management apps so you can plan everything in one place.
Does Sunsama send reminders and notifications?
Yes, Sunsama can send reminders for planned tasks, calendar events, and daily planning sessions. You can also get a Slack reminder or notification to help you start your shutdown ritual.
